Privacy Policy

1. Introduction

Chinmaya Mission San Jose ("CMSJ," "we," "us," or "our") operates this event website in connection with Sing Gita, Live Gita - a Samashti Gita Chanting event comprising the collective chanting of Chapter 15 of the Srimad Bhagavad Gita, to be held at PayPal Park Epicenter, 1123 Coleman Avenue, San Jose, CA 95110, on Sunday, 6 September 2026, from 1:00 PM to 9:00 PM PT ("the Event"). The Event is part of the Chinmaya Amrit Mahotsav (CAM75), marking 75 years of Chinmaya Mission. This Privacy Policy describes how we collect, use, store, and protect personal information submitted through this website by individuals who register for or enquire about the Event ("you" or "registrant").

By accessing this website or submitting a registration form, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. If you do not agree, please do not use this website or submit your personal information.

2. Data Controller

The data controller responsible for your personal information is:

This website is hosted by Hostinger, a third-party hosting provider. The hosting infrastructure involves servers that may be located outside the United States. The hosting provider acts solely as a data processor and does not use your data for any independent purpose.

3. Information We Collect

We collect the following categories of personal information through the event registration form:

3.1 Registrant Information

• Full name
• Email address
• Phone number
• WhatsApp communication preference (opt-in only)
• Registration type (determined by form used: CMSJ member or non-CMSJ member)
• Whether the registrant has expressed interest in making an offering toward the Chinmaya Amrit Mahotsav (opt-in only)
• Optional additional comments submitted by the registrant

3.2 Participant Information

• Number of attendees per registration
• Names of all chanting participants registered under a single registration
• Classification of each chanting participant as adult or child
• For children registered under the CMSJ form: school grade and Bala Vihar location

3.4 Automatically Collected Information

Standard website analytics data may be collected automatically, including IP address, browser type, pages visited, and time of visit. This data is used solely for website performance and security purposes and is not linked to your registration information.

4. How We Use Your Information

CMSJ uses the personal information collected for the following purposes:

• To process your event registration and confirm your participation
• To send a registration confirmation email including your Registration ID
• To send event-related communications, including updates, schedules, logistics, and day-of instructions
• To send chanting instructions and practice session information ahead of the Event
• To share news, updates, and programme information about Chinmaya Mission and its activities
• To maintain records of Event participation for organisational purposes
• To contact you regarding future events, programmes, and initiatives of Chinmaya Mission San Jose
• To follow up with registrants who have expressed interest in making an offering toward the Chinmaya Amrit Mahotsav
• To manage and administer Bala Vihar-related communications where applicable

We will not sell, rent, or trade your personal information to any third party for commercial purposes.

5. Your Rights Under the California Consumer Privacy Act (CCPA)

If you are a resident of California, the following rights apply to your personal information under the CCPA:

5.1 Right to Know

You have the right to request disclosure of: (a) the categories and specific pieces of personal information we have collected about you; (b) the categories of sources from which that information was collected; (c) the business or commercial purposes for collecting it; and (d) the categories of third parties with whom we have shared it.

5.2 Right to Delete

You have the right to request deletion of personal information we have collected about you, subject to certain exceptions permitted by law (including where retention is necessary to complete a transaction, detect security incidents, or comply with a legal obligation).

5.3 Right to Opt-Out of Sale

CMSJ does not sell personal information. Accordingly, no opt-out mechanism for the sale of data is required. Should this practice change, we will update this Privacy Policy and provide an appropriate opt-out mechanism before any such sale occurs.

5.4 Right to Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights. Exercising your rights will not affect your ability to participate in the Event or receive services from CMSJ.

5.5 How to Submit a Request

To exercise any of your CCPA rights, please contact us at:

• Email: info@cmsj.org
• Mailing address: 10160 Clayton Road, San Jose CA 95127

We will respond to verified requests within 45 days. We may need to verify your identity before processing your request.

6. Rights of Registrants in Other US States

Several US states have enacted their own consumer privacy laws, including Virginia (VCDPA), Colorado, Connecticut, Texas, and Florida, among others. While California law governs this Policy, CMSJ respects privacy rights under applicable state law. Registrants from other US states may contact us using the details in Section 17 to make any privacy-related request, and CMSJ will respond in good faith to the extent required by the law of the registrant's state of residence.

7. Sharing of Personal Information

We do not share, disclose, or sell your personal information to third parties except in the following limited circumstances:

• Service Providers: Our website hosting provider processes data solely to maintain and operate this website on our behalf, under terms that prohibit independent use of your data.
• Legal Requirements: We may disclose your information if required to do so by applicable law, court order, or government authority in any jurisdiction.
• Chinmaya Mission Network: CMSJ may share general event participation information within the broader Chinmaya Mission network for organisational and programme coordination purposes. Individual personal data will not be shared beyond what is necessary for this purpose.

8. Photography, Videography, and Media Rights

By registering for and attending the Event, you acknowledge and agree that:

• Photographs and videos may be taken during the Event by CMSJ or its designated photographers and videographers.
• All photographs, videos, and audio-visual recordings taken at the Event are the sole and exclusive property of Chinmaya Mission San Jose.
• CMSJ reserves the right to use such photographs and videos for non-commercial purposes, including on its website, social media channels, newsletters, and promotional materials for future events.
• No compensation will be paid for the use of such photographs or videos.
• If you do not consent to being photographed or recorded, you must notify the Event organiser in writing prior to the Event. CMSJ will make reasonable efforts to accommodate such requests, but cannot guarantee exclusion from all footage given the nature of a large public event.
• This consent extends to minors accompanying registered adults, and the adult registrant accepts this policy on behalf of any accompanying children.

9. Data Retention

We will retain your personal information for as long as is reasonably necessary to fulfil the purposes described in this Privacy Policy, including for a period following the Event to manage post-event communications and maintain organisational records. You may request deletion of your data at any time, subject to any legal or organisational retention requirements.

10. Data Security

CMSJ and its hosting service provider maintain appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, destruction, or alteration. However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

11. Children's Privacy

This website is intended for use by adults registering on behalf of themselves and, where applicable, their children. We collect limited information about minors (name, and where applicable, school grade and Bala Vihar location) solely for the purpose of Event registration and participation management. Such information is not used for marketing or shared beyond what is necessary to administer the Event. Parents and guardians are responsible for reviewing this Privacy Policy and providing consent on behalf of minors.

12. Cross-Border Data Transfer

This website is hosted by Hostinger, whose infrastructure may involve servers located outside the United States. By submitting your personal information through this website, you acknowledge and consent to the transfer, storage, and processing of your information outside the United States, including in jurisdictions where the laws may differ from those of your state of residence. CMSJ takes reasonable steps to ensure that such transfers are handled responsibly and that your data receives an adequate level of protection consistent with the standards described in this Policy.

13. Third-Party Links

This website may contain links to third-party websites. CMSJ is not responsible for the privacy practices or content of any third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

14. Limitation of Liability

CMSJ's liability with respect to the collection and processing of personal data under this Privacy Policy is limited to taking reasonable and appropriate technical and organisational measures as described herein. CMSJ shall not be liable for any loss arising from the independent acts or omissions of third-party processors, including the website hosting provider, provided CMSJ has fulfilled its obligations as described in this Policy. For all other limitations of liability relating to the Event and use of this website, please refer to the Terms and Conditions.

15. Changes to This Privacy Policy

CMSJ reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with a revised effective date. Your continued use of this website following the posting of changes constitutes your acceptance of the revised policy. We encourage you to review this page periodically.

16. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of California, United States of America, without regard to its conflict of law provisions. Any dispute arising under this Policy shall be subject to the exclusive jurisdiction of the courts located in Santa Clara County, California.

17. Contact and Grievance Redressal

For all privacy-related queries or rights requests, please contact:

We aim to acknowledge all privacy requests within 7 business days and to resolve them within 45 days or such shorter period as may be required by applicable law.